UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER STUDENT ORGANIZATION REGISTRATION APPLICATION 2009 – 2010 DIRECTIONS: Please complete application on-line and submit any additional required documents to HSC Student Affairs, David L. Boren Student Union, Suite 300. The application will be reviewed by the HSC Student Association and HSC Student Affairs before approval will be given to an organization. • If your organization wishes to apply for HSC Student Association funding, a Student Organization Registration Application must be completed and submitted on-line. • Student organizations that do not wish to apply for HSC Student Association funding can submit the registration application at your earliest convenience. However, please keep in mind only registered organizations can host events in the Student Union, apply for funding, and request permission to host an on-campus event with alcohol services through HSC Student Affairs. • Information Technology and the HSC Student Association have joined forces to bring registered student organizations a more convenient way to publicize events and meetings. Post HSC sponsored events on the Campus Events Calendar at www.ouhsc.edu/students/eventscal. • Registered student organizations may also utilize HSC Daily News to publicize events they are hosting. Guidelines for posting events can be found at: http://w3.ouhsc.edu/sa/SAImportantForms.asp • Questions? Contact HSC Student Affairs at (405) 271-2416.

	Please provide the following information.
	Name of Organization   Organization's Email Address   Organization's Web Address

	Affiliation with other groups (check only one)
	National    Regional    State    Other, please specify

	Name of Affiliated Group

	Type of Organization (check only one)
	Academic    Political    Special Interest    Cultural    Religious    Honorary    Service    Recreational/Hobby    Professional    Other, please specify

	Member Classification (check only one)
	Undergraduate    Graduate    Professional    All

	Organization is (check only one)
	New    Returning

	Organization is affiliated with (check all that apply)
	Campus Wide    College of Allied Health    College of Dentistry    Graduate College    College of Medicine    College of Nursing    College of Pharmacy    College of Public Health

	Purpose of Organization

	Please be aware that completing this form is an acknowledment of release of contact name(s) and phone number(s) for inquiry of activities related to your organization. Inquiries may come by phone, printed material, student organization web site, etc.

	President/Chair Information
	Name of President/Chair   ID Number   Phone Number   Term Expires (Month/Year)   Email   College   Mailing Address

	Vice President/Chair #2 Information
	Name of Vice President/Chair #2   ID Number   Phone Number   Term Expires (Month/Year)   Email   College   Mailing Address

	Secretary/Chair #3 Information
	Name of Secretary/Chair #3   ID Number   Phone Number   Term Expires (Month/Year)   Email   College   Mailing Address

	Treasurer Information
	Name of Treasurer   ID Number   Phone Number   Term Expires (Month/Year)   Email   College   Mailing Address

	Faculty/Staff Adviser
	Name of Full-Time Faculty/Staff Adviser   ID Number   Department   Campus Phone Number   Campus Address (Building and Room Number)   Email   College

	Officer Information
	Are officers elected?    Are officers appointed?    If appointed, by whom

	When does your organization elect/appoint new officers?
	Spring Semester    Fall Semester

	Membership Information
	Estimated total membership of your organization during the year   Do you have requirements or restrictions for membership?   If yes, please specify

	Meeting Information
	Day and time of general meetings for the organization   Where are the meetings held? (Building and Room Number)

Organizations must also submit a copy of your constitution. You may do this by uploading a copy of your organization’s Constitution via e-mail when submitting your application for registration online. Suggested outline for information to be included in a Constitution and By-laws Article I. The name of the organization Article II. The purpose of the organization Article III. The membership of the organization, including: a. qualifications and eligibility including provisions for application, acceptance and termination Article IV. The officers of the organization. Specify each office, its responsibilities and authority, term and procedures for election, removal and filling of vacancies. Article V. The organization’s advisor. A full-time faculty or staff member is required by the Student Code. Specify advisor's responsibilities, etc. Article VI. The meetings of the organization, including: a. the time for regularly scheduled meetings b. procedures for calling special meetings c. required notice of meeting d. quorum, order of business and disposition of minutes Article VII. The administrative board, cabinet or executive council of the organization which may be entrusted with any administrative authority and responsibilities Article VIII. The committees of the organization including the process of appointment, responsibilities of reporting Article IX. The parliamentary authority of the organization with the name of the manual of parliamentary practice to which questions will be referred Article X. The procedure for amendments including advance notifications, number of readings and required vote for adoption Article XI. Process of Elections a. election dates b. candidate eligibility c. nomination procedures